District Grant Guidelines (2022-2023)

Getting Started

  • Project must fall under one of the 7 Areas of Focus:
    • Peacebuilding & Conflict Prevention;
    • Water, Sanitation & Hygiene;
    • Basic Education & Literacy;
    • Disease Prevention & Treatment;
    • Maternal & Child Health; 
    • Community Economic Development, or
    • Supporting the Environment
  • Grant funds cannot be used for:
    • Reimbursement of existing projects;
    • Salaries, stipends or honorariums;
    • Construction or major renovations; or
    • Operating expenses of an organization.
  • Clubs must complete this checklist before applying:
    • Your Club President, or the Club Rotary Foundation Chair, or any member designated by your President must have attended the District Grant Management Seminar on Saturday, 13 August or Tuesday, 16 August 2022.   AND
    • Your Club must have entered your 2022-23 Club goals on Rotary Club Central, AND
    • Your Club must have entered the names of your Club President, Secretary, Treasurer, and Club Rotary Foundation Chair in the Club Executives Section of your Club on the District 7230 website, AND
    • Your Club must have paid the RI July 2022 invoice in full, AND
    • Your Club must not have any overdue reports for Global or prior year District Grants.

  • Grant total budget can be from a minimum of $1,000 to no maximum.  However, the maximum matching District grant will be $2,000. Your Club may receive less than the amount you requested, depending on the total amount of District Grants funds available and the number of grant applications received.

  • Clubs can submit more than one application, but they will only be considered if there are any funds remaining for allocation.

  • Joint grants with other District 7230 clubs are allowed. Contact Grants Sub-Committee Chair Mahbub Ahmad for details.

  • Clubs must match on a 1-to-1 basis (e.g. club must contribute $500 towards a $1,000 total grant budget).


How to Submit a Grant Application

Do Not Submit Application Unless Club Is “Grant Certified”

  • The total amount in District grants available to Clubs for 2022-23 is approximately $31,000.

  • The deadline is 1 September, 2022.
  • Clubs will be notified about the status of their grant application by 15 September, 2022.
  • Project deadline is 30 May, 2023 (this includes receipts & Final Report). 
  • In evaluating grant applications, the District Grants Subcommittee will consider the number of people benefitting from the project, the number of club members involved with the project & whether the project can be completed by 30 May 2023.


How to Proceed with Your Approved Grant

  • Clubs must obtain written approval by the District Grants Subcommittee for any proposed changes to the approved project description or budget.
  • Clubs must document all project expenditures consistent with the project budget.
  • Clubs must retain all project documentation for a minimum of five years.
  • If the District Grants Subcommittee determines that the project will not be completed within the approved budget & timetable, the grant may be revised or rescinded.


How to Get Reimbursed

The District Grants Subcommittee of the District Rotary Foundation Committee will process requests for grant funds as a reimbursement for approved project expenses incurred after the date the grant is approved and only after the project has been completed and the Final Report has been submitted and approved.
  • Final Report and Project receipts must be uploaded into Documents Section of your grant application on the matchinggrants.org website by May 30, 2023.
  • The District intends to disburse all grant funds by June 30, 2023. If required conditions are not met, reimbursement may not be possible.

Contact PDG Mahbub Ahmad (District Grants Subcommittee Chair) @ 914-509-2644 or ahmadm@gmail.com

Grant Certification Seminar
The Grant Certification Seminar will take place
via Zoom on Saturday, 13 August 2022  and
Tuesday, 16 August 2022. Registration and Attendance at one of these seminars is a pre-requisite for Grant Application.
Please contact Grants Subcommittee Chair
Grant Certification

Required Forms

Important Dates
Mark your calendar for these important dates:
13 August: Grants Certification Seminar (option 1)
16 August: Grants Certification Seminar (option 2)
1 September:  District Grant Application deadline
15 September:  District Grants Committee Reviews Applications
30 September:  Announcement of District Grants Awards
10 October:  Confirmation by Rotary Foundation of approvals
10 October: Project expenses can begin to be incurred
30 May 2023:  Project must be completed & Final Report submitted

More Information


How To..



Contact PDG Mahbub Ahmad
(District Grants Subcommittee Chair)
914-509-2644 or