District Grant Guidelines (2023-2024)

**STATUS ALERT **
 
HAVE YOU COMPLETED YOUR DISTRICT GRANT PROJECT?
hAVE YOU SUBMITTED YOUR PROJECT FINAL REPORT WITH REQUIRED DOCUMENTATION?
 
Remember:  The deadline to submit all your project documentation is looming - 31 May 2024  So if you have not yet submitted your report, please do so asap. 
 
If you have not yet completed your project, we need to have a progress report by that date, otherwise you risk missing out on your reimbursement.
 
 
Scroll down  and please see the last Section on this page: "How to Get Reimbursed"
 
 
Any Questions?  Email District Grants Sub-Committee Chair PDG Mahbub Ahmad.

Getting Started

 
  • Project must fall under one of the 7 Areas of Focus:
    • Peacebuilding & Conflict Prevention;
    • Water, Sanitation & Hygiene;
    • Basic Education & Literacy;
    • Disease Prevention & Treatment;
    • Maternal & Child Health; 
    • Community Economic Development, or
    • Supporting the Environment
 
  • Grant funds cannot be used for:
    • Reimbursement of existing projects;
    • Salaries, stipends or honorariums or any periodic payments;
    • Capital construction or major renovations; or
    • Operating expenses of an organization.
 
  • Clubs must complete this checklist before applying:
    • Your Club President, or the Club Rotary Foundation Chair, or any member designated by your President must have attended the District Grant Management Seminar either on Saturday 29 July 2023 OR on Wednesday, 9 August 2023.   AND
    • Your Club must have entered your 2023-24 Club goals on Rotary Club Central, AND
    • Your Club must have entered the names of your Club President, Secretary, Treasurer, Club Rotary Foundation Chair, and Club Membership Chair in the Club Executives Section of your Club on the District 7230 website, AND
    • Your Club must be in compliance with Rotary Public Image guidelines on your publicity materials, AND
    • Your Club must have paid the RI July 2023 invoice in full, AND
    • Your Club must not have any overdue reports for Global or prior-year District Grants.

  • Grant total budget can be from a minimum of $1,000 to no maximum.  However, the maximum matching District grant will be $2,000. Your Club may receive less than the amount you requested, depending on the total amount of District Grants funds available and the number of grant applications received.

  • Clubs can submit more than one application, but they will only be considered if there are any funds remaining for allocation.

  • Joint grants with other District 7230 clubs are allowed in special cases. Contact Grants Sub-Committee Chair Mahbub Ahmad for details.

  • Clubs must match on a 1-to-1 basis (e.g. club must contribute $500 towards a $1,000 total grant budget).

  • If your grant-funded project will take place outside the USA, special requirements apply.  Please contact the Grants Sub-Committee for more details.

How to Submit a Grant Application

Do Not Submit Application Unless Club Is “Grant Certified”

  • The total amount in District grants available to Clubs for 2023-24 is approximately $32,000.

 
 
  • Complete the online application & immediately upload the duly signed Memorandum of Understanding (MoU) Your Application will be virus-checked and will be published.  The status will change to "Published".  Next, the system will initiate an e-signature process by which you, your Club President and your Club Rotary Foundation Chair, each will get an email with a link and a 4-digit code.  Click on the link then enter your 4-digit code to e-sign your Project.  Once everyone has signed, the project status will change to "Signed."  At this stage, if you have uploaded your signed MoU, your project will move to the Review Committee's inbox.
 
  • The deadline to complete all of the above is 15 September, 2023.
 
  • Clubs will be notified about the status of their grant application by 20 October, 2023.
 
  • Project deadline is 30 May, 2024 (this includes receipts & Final Report). 
 
  • In evaluating grant applications, the District Grants Subcommittee will consider the number of people benefitting from the project, the number of club members involved with the project & whether the project can be completed by 30 May 2024.

How to Proceed with Your Approved Grant

  • Clubs must obtain written approval from the District Grants Subcommittee for any proposed changes to the approved project description or budget.
 
  • Clubs must document all project expenditures consistent with the project budget.
 
 
  • Clubs must retain all project documentation for a minimum of five years.
 
  • If the District Grants Subcommittee determines that the project will not be completed within the approved budget & timetable, the grant may be revised or rescinded.
 
 

 

How to Get Reimbursed

The District Grants Subcommittee of the District Rotary Foundation Committee will process requests for grant funds as a reimbursement for approved project expenses incurred after the date the grant is approved and only after the project has been completed and the Final Report has been submitted and approved.
 
  • Final Report and Project receipts must be uploaded into Documents Section of your grant application on the matchinggrants.org website by May 30, 2024.
 
 
  • Your July 2023 and January 2023 RI and District Invoices MUST be paid in full in order to receive your reimbursement check.
 
  • The District intends to disburse all grant funds by June 30, 2024. If required conditions are not met, reimbursement may not be possible.
Questions?

Contact PDG Mahbub Ahmad (District Grants Subcommittee Chair) @ 914-509-2644 or ahmadm@gmail.com

Grant Certification Seminar
The Grant Certification Seminars took place via Zoom
Saturday 29 July 2023
Wednesday, 9 August 2023.
 
Registration and Attendance at one of these seminars is a pre-requisite for Grant Application.
 
MISSED BOTH?
Please contact Grants Subcommittee Chair
For alternate ways to qualify
Grant Certification

Required Forms

Important Dates
 
Mark your calendar for these important dates:
29 July: Grants Certification Seminar (option 1)
09 August: Grants Certification Seminar (option 2)
15 September:  District Grant Application deadline
20 September:  District Grants Comm. Reviews Applications
10 October:  Announcement of District Grants Awards
20 October:  Confirmation by Rotary Foundation of approvals
20 October: Project expenses can begin to be incurred
30 May 2024:  Project must be completed & Final Report submitted

More Information

 

How To..

 

Questions?

Contact PDG Mahbub Ahmad
(District Grants Subcommittee Chair)
914-509-2644 or

ahmadm@gmail.com